District Manager

To apply please send resume with cover letter and complete answers to the following questions to:  manager@ucsld.org or UCSLD Manager, P.O. Box 1689, Pendleton, OR 97801

For more information please call: (541) 966-0917.

Questions:

  1. Describe your coursework and experience as it relates to this position.
  1. Describe your budgeting and fiscal management experience.
  1. Describe a situation where you have had to make decisions for competing needs for resources. 
  1. What experience do you have with marketing, publicizing and developing an organization?

 

Job Description

Job Title: District Manager for Umatilla County Special Library District (UCSLD), Exempt

Degree and area of specialization:  Masters in Library and Information Science or Masters in Library Science (MLIS/MLS) with significant public library and budgeting experience that demonstrates administrative and fiscal ability with leadership qualities required to perform the essential functions of the job.

Purpose of Position:  Manages the operations of the District.  Supports, develops and coordinates information and resources to strengthen the development of twelve independent City libraries.

The information provided is designed to outline the functions and position requirements of this job.  It does not identify all tasks that may be expected, nor does it address the performance standards that must be maintained.

Essential Functions/Major Responsibilities:

  • Manages and operates the District office under the District Board’s policies and under general supervision of the District Board.
  • Develops and administers the annual budget following Oregon Budget Law with oversight from the Board of Directors. 
  • Initiates and directs the development of policies for approval by the District Board.
  • Supervises District personnel, including scheduling, performance evaluations at least annually or more frequently as needed and disciplinary actions when required.
  • Keeps current on legal policies for Districts and new and emerging trends for public libraries.
  • Places before the District Board necessary and helpful facts, comparisons, investigations, information and reports and makes available at the proper time the personal advice on special or technical matters of those persons who are particularly qualified to furnish it, in order to assist the District Board in reaching sound judgments, in establishing policies, and in considering those matters which the law requires the District Board to approve.
  • Evaluates effectiveness of District services in relation to the changing needs of the communities and city libraries.  Develops long range plans with the District Board.
  • Attends all regular and special meetings of the District Board and takes part in the deliberations, but does not vote.  Works with District Board Chair to create agenda.  Provides monthly written reports and/or presentations to the District Board regarding District business and activities.
  • Actively participates in regional and state professional library activities.
  • Represents the District in dealings with businesses, government agencies, libraries and the general public.  Attends community meetings as appropriate.
  • Approves and directs, in accordance with law and regulations of the District Board, the purchases and expenditures of the District within the limits of the budget.
  • Shares resources about library policies with member libraries, develops strategies, and organizes and directs the operation of the UCSLD according to the District vision, mission, policies, goals, agreements with the Cities, and the District Annual Library Service Plan (ALSP).
  • Develops and maintains working relationships with public entities, libraries and their Boards, and community organizations.
  • In conjunction with Umatilla County public, libraries and their boards, assists in developing additional revenue opportunities to support City and District library programs and services.
  • Provides active marketing, outreach and relationship building.  
  • Maintains resources to share and help problem solve issues that arise for member libraries in the District.
  • Provides professional leadership in a team environment.
  • Writes grants to secure additional funding and administers obtained grants according to the provisions of the agreements.
  • Delivers materials to the auditor in a timely manner.
  • Compiles and sends District Board packets to the board members in advance of the meeting.

The specific enumeration of the duties of the District Manager as detailed above will not act to limit the Board authority and responsibility of the office.

Specific Job Skills:

  • Understands the mission/vision of the organization and can relate it to others.
  • Flexible and cooperative approach to problem solving.
  • Maintains a positive attitude that encourages participation and enthusiasm.
  • Displays integrity, self-confidence, persuasiveness, decisiveness, and creativity.
  • Detail oriented with exceptional time management and organizational skills.
  • Values diversity and helps to create an organizational culture that appreciates and respects differences.
  • Partnership skills and the ability to work with private and public sectors.
  • Working knowledge of library trends and technology, and ability to apply them locally.
  • Listens and communicates effectively with other officials, volunteers, citizens, Library Board, Friends groups, and other community organizations explaining the Library District’s purpose.
  • Ability to communicate effectively with people from diverse backgrounds.
  • Respects other people’s viewpoints and skills, good listening and communication skills, willingness to compromise and collaborate.
  • Able to promote and empower the team approach for staff participation and problem solving.
  • Excellent computer and technology skills including the physical/mental ability to use computer hardware/software required such as word processing, publishing, spreadsheet, website, databases and library operating system software.  Ability to type with accurate keyboarding at a minimum of 50 words per minute.
  • Is proficient at writing and editing.  Knowledge of general office procedures, business English, grammar and punctuation, report composition and presentation preparation techniques.
  • Is organized and can meet deadlines.
  • Excellent presentation skills.
  • Maintains confidentiality.
  • Follows all safety rules and procedures
  • Ability to read, write, speak and understand English. 
  • Ability to pass drug screen, reference and background check

Education and Experience:

  • MLIS/MLS with three plus years in Library/District management with programs and services delivery.
  • Three years or more experience in developing and administering a budget.
  • Education, knowledge and experience in Early Literacy practices, is required.
  • Ability to read, write, speak and understand Spanish preferred but not required.

Special Requirements:  Valid Drivers’ License, acceptable driving record, and ability to meet the Districts driving standards.

Physical Demands of This Position:  While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, grasp, talk, hear, see, reach and manipulate objects.  The position requires mobility.  Duties involve frequently lifting, carrying, pushing, pulling or otherwise moving materials weighing up to 10 pounds such as files, books, office equipment, etc. and may infrequently require lifting, carrying, pushing, pulling or otherwise moving materials weighing up to 30 pounds.  Manual dexterity and coordination are required for over 75% of the work period while operating equipment such as computer keyboard, calculator, and standard office equipment.

Working Conditions:  Usual office working conditions.  The noise level in the work area is typical of most office environments with telephones and background noises.

Supervisory Functions:  Supervisor for all District employees.

Supervision Received:  Little direct supervision, however the position is accountable to the UCSLD Board of Directors.

The Umatilla County Special Library District believes that each employee makes a significant contribution to our success.  That contribution should not be limited by the assigned responsibilities.  Therefore, this position description is designed to outline primary duties, qualifications and job scope, but not limit the incumbent nor the District to just the work identified.  It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of the District endeavors.